Finance & Administration Officer, Surkhet, Birendranagar, Nepal

The Organization

Lutheran World Relief, which is part of Corus International, has been present in Nepal since 2013. Corus International, Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Nepal, Corus operates under Lutheran World Relief. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world's most vulnerable people break the cycle of poverty and lead healthy lives.

At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee's specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.

Job Brief

Position Summary: This position will be an employee of Lutheran World Relief. The position is dedicated to Takeda Pharmaceutical Company Limited (Takeda) funded Strengthening warning systems, infrastructure, and health responses for climate-sensitive diseases and disasters \"Suswastha (Good Health\") project. Finance and Administration Officer (FAO) completes financial, accounting, and administrative operations and procedures for the Nepal program in line with organizational policies and procedures and internationally recognized accounting standards. The FAO's core functions include accounting, procurement, and facilitating logistics, in addition to support HR functions once needed.

Responsibilities

• Maintains a filing system (hard copy and e-files) of supporting

documentation, including payment and receipt vouchers, payroll vouchers and related tax documents, bank statements and reconciliation, etc.

• Prepares financial transactions such as payment requests;

enters financial transactions into accounting software.

• Prepares monthly cash advance request for office operations

with inputs from country managers.

• Extracts and consolidates reports from financial systems for

country managers to prepare financial report submissions to headquarters.

• Reviews advance requests and advance reconciliations/expense

reports for accuracy. Tracks repayment of advances and enforces policies related to reconciling advances.

• Manages petty cash.

• Performs administrative procurement processes including file

management, collecting estimates/bids.

• Implements the contractual terms for orders, receipt of goods,

confirmation of completion of services, and payments.

• Arranges logistics for staff travel, events, workshops,

etc.

• Carries out administrative tasks in the office including

receiving calls and correspondence.

• Collects and consolidates documents needed for audit

exercises.

• Maintains personnel files with JD, contracts, timesheets,

benefits records, emergency contact data, and performance management documents.

• May provide human resource support including arranging

interviews schedules, requesting references and consolidating the personnel files.

Supervisory

The FAO does not supervise any staff.

Education & Experience

• A Bachelor's degree (or equivalent of a four-year

post-secondary degree) in finance or a relevant field from an accredited institution.

• A minimum of 3 years related experience.

• Experience in office administration and working in an

international NGO are both advantages.

Knowledge, Skills and Abilities

• Demonstrated ability to apply generally accepted accounting

practices.

• Proficiency in using accounting, Word, Excel, Power Point,

Outlook, Share Point, and web browser software.

• Familiarity with accounting software; experience in the

effective use and management of Saage Intact major advantage.

• Ability to be accurate and attentive to detail in project

accounting, tracking and monitoring, writing, editing, typing and filing.

• Ability to work effectively both independently and as part of a

team.

• Ability to prioritize, organize and carry out multiple tasks

efficiently; ability to accept supervision.

• Ability to work with diverse groups of people in multicultural,

team-oriented environment.

• Professional proficiency in written and spoken Nepali and

English.

• Authorization to work legally in Nepal

Physical and Mental Requirements

• The physical requirements that may be needed to execute

responsibilities may include bending, standing, and walking, etc..

• The mental requirements that are essential to satisfactorily

executing the responsibilities outlined in this job description include, but not limited to: learning new tasks, comprehending, and retaining information, completing tasks independently, effectively communicating verbally and in writing, demonstrating proficiency in using computer software to perform assigned tasks.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor. Global positions that are bound by contracts will not be changed without notice and approval.

Working Conditions, Travel and Environment

• LWR has a hybrid work policy, with all employees reporting to

the office Monday through Friday\". The employee must be available to work outside normal office hours or on the weekends as required.

• This position must be able to travel as required for standard

domestic and international business purposes. While performing the duties of this job in different locations, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

• If applicable, must have authorization to work in Nepal.

As a member of the Corus Family, each employee is expected

to

• Foster a work environment where everyone feels valued and

included.

• Support employees' evaluation and promotion processes based on

skills and performance.

• Promote a safe, secure, and respectful environment for all

members of Corus family, stakeholders in general, and particularly for the communities we serve.

• Follow Corus Code of Conduct helping to prevent any type of

abuse including workplace harassment, sexual abuse and exploitation, and trafficking in persons.

• Adhere to the Organizational Core Values

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