Project Coordinator

Vacancy Announcement

DETAILED JOB DESCRIPTION/REQUIREMENTS

Job Title: Project Coordinator

No. of required: One

Probation Period: 3 months (Time may extend according to his/her own performance)

Location: Field Office – Chandrapur, Rautahat

Reporting to: Executive Director – Project Focal person

Job Summary

This position holder is responsible for overall project management, ensuring effective and efficient implementation of the project deliverables in a timely manner. The Project Coordinator will play a key role in building program quality and effectiveness with specific responsibilities in budget management, implementation, monitoring, training, and liaison with other stakeholders. This position holder cares for staff management, including their capacity building, conducts review and planning meetings, and assists the project team in ensuring quality deliverables at the field level. Quality reporting to the donor, SWC, and other government agencies also is a key role of this position. S/he should ensure that the principles, standards, and procedures of safeguarding and child protection are strictly maintained during implementation project activities. RDC Nepal expects contributions from this position for organizational development and strengthening institutional capacities.

Key job responsibilities

Specific responsibilities for this position (PC) will include, but not limited to the following tasks:

1. Program Management

• Support project implementation by leading all aspects of project and budget management for the PARIBARTAN Project.

• Facilitate the detail implementation plan and guidelines (DIP/DIG) workshops to prepare and finalize the DIP/DIG with the support of agriculture/livestock technicians, community facilitators and project officer of ADRA Nepal.

• Finalize the work plan and budget (WP&B), supplementary plan, and budget (SP&B) in time and make their submission to the Executive Director (ED) and ADRA Nepal within the deadline.

• Finalize the monthly/quarterly/annual report and make their submission to ED and ADRA Nepal within the deadline.

• Lead and supervise project implementation team, facilitate field-based activity planning and track effectively the timely planning of project activities and execution.

• Ensure effective and timely communication and coordination with government line agencies, concerned stakeholders and like-minded partners.

2. Program implementation, monitoring and reporting

• Lead all the project activity implementation process and ensure that project implementation is as planned and make necessary changes priory as required.

• Prepare and monitor progress of monthly plan and project staff and ensure the quality project implementation based on WP&B, policy, and requirement of ADRA Nepal.

• Ensure proper data collection and documentation of information of project participants including indicator-based data tracking and reporting.

• Prepare human interest stories, need stories, photo stories and submit to ADRA Nepal during monthly program reporting.

• Prepare good practice and learning documents of the project for submission to ADRA Nepal and the donor agencies.

• Conduct training and orientation for project stakeholders (rural municipality and ward, group management, community leaders, and parents).

• Coach and mentor team members for efficient and effective implementation of activities through hands-on demonstration and technical support to the team members.

• Ensure proper documentation of information and provide analysis on data gathered.

• Ensure the implementation of program activities according to the Program Operational Manual and project agreement with FC.

• Support to Agricultural Technician, Livestock Technician, Community Facilitators, and Admin and finance Officer as needed.

3. Admin and Finance

• Ensure all the programs are being implemented and expenditures are being made as per the guideline of ADRA Nepal and RDC-Nepal policies and by-laws.

• Verify the goods request, advance request, and settlement from Field staff and provide recommendations.

• Support admin and finance officer in preparation of budget forecast and verify the financial reports prepared by AFO for submission to ED and ADRA Nepal.

• Prepare Terms of Reference (To R) and agreement to be signed with vendors for procurement of project related goods and services.

• Support admin and finance officer in sending fund release request to ADRA Nepal.

• Ensure the quality of budget regularization request prepared by AFO and submit it ADRA Nepal on time.

• Organize and facilitate monthly and quarterly project staff meeting.

4. Policy and Law

• Ensure that all the project implementing procedures, guidelines, plans and activities are in line with PRAYAS Nepal’s organizational policies and guidelines.

• Ensure the project is implemented in line with government plans and policies meeting all compliance requirement of RDC Nepal, ADRA Nepal and the donor agencies.

1. Linkage and Coordination

• Coordinate and collaborate with district-level stakeholders, rural municipalities, and ward and thematic offices (including government line agencies, political parties, and other NGOs).

• Participate in rural municipality/ward level meetings as appropriate and needed.

• Facilitate for organizing local level project advisory committee (LPAC) meeting, social audit of the project and Joint stakeholders visit to the project sites.

• Communicate and report to ADRA Nepal and ED.

• Facilitate the field visit of ADRA Nepal.

1. Human resource management

• Prepare and consolidate monthly work plan of all the staffs and submit it to ED and ADRA Nepal.

• Finalize staff JD and appointment letters for the project staff and Conduct annual performance appraisals of staff.

• Conduct a capacity needs assessment of staff and prepare a capacity development plan based on the assessment.

• Ensure and supervise the performance/ duties of Agricultural Technicians, Livestock Technicians, GESI associates, Community Facilitators, and Admin and finance officers.

• Ensure the safety, security, and well-being of the project staff and make sure the staff adhere to the organization code of conduct, PSEAH and child protection policies.

• At all times, the post holder will be responsible for completing other assigned tasks as requested by the Executive Director.

Required Qualification

Master’s Degree in Agriculture Science with a minimum of five years’ experience and Bachelor's in Agriculture Science with a minimum of seven years’ experience in similar positions and roles.

Professional Skills / Requirements

• Previous work experience in similar fields, such as Food Security, Livelihood, Agriculture and Climate change adaptation.

• Demonstrated skills and experience in community development approach, agribusiness and marketing and value chain development.

• Sound knowledge and experience on working with the smallholding farmer groups, leader farmers and gender advocates/champions.

• Knowledge of child rights, protection, disability inclusion, gender equity & social inclusion in the education system.

• Experience in conducting community-level engagement activities in collaboration with concerned government line agencies and other development actors.

• Excellent skills in computer and MS applications

• Fluency in written and spoken English and Nepali languages.

• Good interpersonal skills with the leadership & organizational skills

• Motorbike driving skills with a valid license.

Interested candidates who meet the above criteria are invited to apply online by submitting a cover letter indicating their expected salary, an updated CV with at least three recent professional references from current or previous employers. Applications should be sent to recruitment@rdcnepal.org with mentioning the position applying for in the subject line no later than 5:00 PM on 11 November 2026. Incomplete applications or those received after the deadline will not be considered.

Women, LGBTQIA+, candidates from marginalized communities, and persons with disabilities are highly encouraged to apply. Only shortlisted candidates will be contacted for the written test and interview. No telephone inquiries will be entertained. If you do not receive any communication within 15 days after the application deadline, please consider that your application has not been shortlisted for the next stage of the recruitment process. Applications will be reviewed on a rolling basis, and RDC Nepal reserves the right to shortlist, select, and appoint a suitable candidate at any stage of the recruitment process before the closing date.